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Smarden Primary School

Enjoying, Learning and Achieving Together

Home Page

Smarden Primary School

Enjoying, Learning and Achieving Together


British Values


We are fortunate to live in a democratic society and it is important to teach our children from a very young age about these values and how we implement them into everyday life.  At Pre School this includes installing good manners, encouraging good listening and sharing between peers and growing empathetic characters amongst our children.

We ask the children for their input into the things they like to do at Pre School to ensure their voice is heard.  We introduce the children to ‘Colin’s Golden Rules’ because this not only encourages involvement from them but helps them to take ownership of their actions and those of the other children sharing their environment.

Our British Values are:

  • Democracy – making decisions together
  • Rules of Law – understanding that rules matter
  • Individual liberty – freedom for all
  • Mutual respect and tolerance – treat others as you would wish to be treated, including tolerance for those with different faiths and beliefs.



Here at Smarden Pre School we strive to accept children regardless of their needs or disabilities.

People can sometimes feel a little concerned when the word SEND is used in relation to their child, however it is a great support mechanism designed to help each child progress and achieve their personal learning goals.

We will support you and your child if a development delay is detected. This may be due to your child needing a little more support in one area, it may be that your child has been prescribed glasses, a hearing aid or any other health complication that may have an impact on their development. It may be a behaviour issue or a family bereavement.

Your child may have a health need to consider and have other outside professionals involved already. In this instance we would work alongside these professionals and you to provide the best care and learning environment for your child.

If we have any concerns, we will always discuss them with you in order to establish what, if any, course of action is needed.

Ultimately you will want to visit us to ensure that our facilities meet your child’s individual needs and we welcome such visits.



All adults in our Pre School have a responsibility for safeguarding the children. All staff complete Basic Awareness of Safeguarding Training and this is updated annually.

All staff wear Smarden Pre School identification Badges, and they must sign in each morning to receive this.

All staff, trustees, committee members and volunteers undertake a DBS check and details of these checks are kept in a central record in Pre School.

All Pre School policies are kept centrally, the safeguarding policy is reviewed annually and its related policies and practices are reviewed regularly. Our practices and policies reflect the guidance outlined in “Keeping Children Safe in Education”.

Please click on this link to view the document.

We believe that it is important to make children aware that unacceptable behaviour towards them should not be tolerated.

Our PSED curriculum supports children to be able to recognise when their safety becomes compromised and to know what they can do about it.

Privacy Policy



This Privacy Policy applies to the use and processing of personal information collected and used by Smarden Pre School CIO.  Smarden Pre School is committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws and is used in line with your expectations.

New GDPR legislation came into force on 25 May 2018 and we have prepared this privacy policy to explain what personal data we collect, why we collect it, how we use it, how we protect it and how long we keep it for.  This notice also explains how you can check or amend that data and the extent to which you can request that it is deleted.

By using our website or otherwise providing your personal information to Smarden Pre School, you agree to the collection, use and sharing of your information in accordance with this policy. Please read this Privacy Policy carefully and contact us if you have any questions.

Personal information is information, or any combination of separate pieces of information, that could be used to identify you.

What personal data do we collect?

We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.

Personal details that we collect about your child include:

  • your child’s name, date of birth, address, health and medical needs, development needs, and any special educational needs

Where applicable we will obtain child protection plans from social care and health care plans from health professionals.

We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.

Personal details that we collect about you include:

  • your name, home and work address, phone numbers, emergency contact details, and family details

This information is collected from you directly in the registration form.

If you apply for up to 30 hours free childcare, we will also collect:

  • your national insurance number or unique taxpayer reference (UTR), if you’re self-employed. We may also collect information regarding benefits and family credits that you are in receipt of.

Why we collect this information and the legal basis for handling your data

We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:

  • contact you in case of an emergency
  • to support your child’s wellbeing and development
  • to manage any special educational, health or medical needs of your child whilst at our setting
  • to carry out regular assessment of your child’s progress and to identify any areas of concern
  • to maintain contact with you about your child’s progress and respond to any questions you may have
  • to process your claim for up to 30 hours free childcare (only where applicable)
  • to keep you updated with information about our service, special events or days out etc.

With your consent, we also record your child’s activities for their individual learning record. This may include photographs and videos. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.

Smarden Pre School has a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending.

Who we share your data with

In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:

  • Ofsted – during an inspection or following a Our complaint about our service
  • financial controller in order to process payments
  • the Local Authority (where you claim up to 30 hours free childcare as applicable)
  • the government’s eligibility checker (as above)
  • our insurance underwriter (if applicable)
  • our setting software management provider (if applicable)
  • the school that your child will be attending

We will also share your data if:

  • We are legally required to do so, for example, by law, by a court or the Charity Commission;
  • to enforce or apply the terms and conditions of your contract with us;
  • to protect your child and other children; for example, by sharing information with social care or the police;
  • it is necessary to protect our/or others’ rights, property or safety
  • We transfer the management of the setting, in which case we may disclose your personal data to the new management, so they may continue the service in the same way.

We will never share your data with any other organisation or third parties to use for their own purposes.

How do we protect your data?

We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by:

  • Training all staff, committee members and Trustees in respect of client confidentiality and data protection measures employed at the setting;
  • ensuring that access to children’s files is restricted to those authorised to see them and make entries in them, this being our manager, deputy or designated person for child protection, the child’s key person, or other staff as authorised by our manager and other staff as authorised by the Trustees.
  • keeping confidential paper records in a lockable file or cabinet, which is always locked when not in use and which our manager keeps secure in the office;
  • maintaining our electronic records on GDPR compliant systems which require password access (eg NatWest online banking, DropBox (UK compliant site), ‘Build a Profile’ etc)
  • Where electronic files or data are backed up onto external memory sticks or hard drives these devices are encrypted.

How long do we retain your data?

We retain your child’s personal data for up to 3 years after your child no longer uses our setting, or until our next Ofsted inspection after your child leaves our setting. Medication records and accident records are kept for longer according to legal requirements. Your child’s learning and development records are maintained by us and handed to you when your child leaves.

In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements.

Automated decision-making

We do not make any decisions about your child based solely on automated decision-making.

Your rights with respect to your data

You have the right to:

  • request access, amend or correct your/your child’s personal data
  • request that we delete or stop processing your/your child’s personal data, for example where the data is no longer necessary for the purposes of processing; and
  • request that we transfer your, and your child’s personal data to another person

If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact our manager, Katie Lipscomb. If you have or continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or

Your communication options

We give you choices about how we communicate with you and you can change your preferences at any time by contacting us.



At Smarden Pre School we believe that educating our children about being safe on-line is very important.  In age appropriate way we help the children to identify some of the risks about being on-line and how to keep themselves safe.

We have clear rules about using the internet and restrict access accordingly.